1. Name

The name of the organization shall be the Cambridge University Malaysia and Singapore Association.

2. Purposes

The aims of the association shall be :

1. To hold meetings whereby Malaysians, Singaporeans and other interested can gather.
2. To discuss problems and issues of current interest relating in particular to Malaysia and Singapore.
3. To represent the interest and welfare of the Malaysian and Singaporean students in Cambridge in particular.
4. To link Malaysian and Singaporean students in Cambridge to the relevant alumni associations in their home countries.

3. Membership

1. Membership of the Association shall be open to all Malaysians and Singaporeans and to others interested in Malaysia and Singapore.
2. The subscription shall be determined by the Committee for the current year.
3. Members of the Association may be automatically enrolled in the mailing lists of the relevant alumni associations in Malaysia and Singapore. They may unsubscribe at any time.

4. Committee

1. The Committee shall consist of the President, the Secretary, the Junior Treasurer, the Publicity Secretary, the Sports Secretary, the Graduate Representative, and four elected Committee Members.
2. The quorum for a Committee Meeting shall be five.
3. The President shall have a casting vote where there is no clear majority.
4. In the case of any vacancy in the Committee during the current year, the Committee shall make provision for a By-Election.
5. The Committee shall have power to receive and spend money on the behalf of the Association and to control the management of the Association.
6. Any member of the Committee not attending three consecutive Committee Meetings shall cease to be a member of the Committee, unless he gives a satisfactory explanation to the Committee.
7. The Committee shall have power to make By-Laws as are necessary for the routine management of the Association. The Secretary shall inform members of the Association about these By-Laws.
8. Any member of the committee who wishes to resign is required to submit a formal letter of resignation explaining his/her reasons for doing so. This letter will then be forwarded to the members.
9. Following the decision to resign, a committee member will continue to assume his/her role in the committee until another member is voted in.
10. The committee member should be present, in the event of a by-election OR EGM, to explain his/her resignation.
11. A separate election for the Graduate Representative is to be held in Michaelmas Term.
12. The term of the Graduate Representative shall be from the start to the end of the academic year.
13. At least one committee member shall be responsible for acting as the contact point with the relevant alumni associations in Malaysia and Singapore

5. Duties of the President

1. If the President is absent from any meeting or indisposed for any period, the Secretary shall deputize on his behalf.
2. The President shall have authority on any question or order, and for the purpose of the meeting shall be the sole interpreter of the Laws, except that his ruling can be challenged by two-thirds of the members present.

6. General Meeting

1. The President shall summon an Annual General Meeting during the Lent Term for which a week's notice must be given.
2. At the Annual General Meeting, the Association shall elect the Committee for the following year.
3. The Committee-Elect shall take office after a transition period of no less than fourteen days.
4. Voting shall be by secret ballot. A Single Transferable Vote System shall be used to count the vote.
5. (a) Only members present at the Annual General Meeting shall be entitled to vote. The Committee shall, however, during the course of the meeting, have the discretion to issue proxy vote forms.
   (b) Members voting through these proxy forms shall be deemed to be present at the meeting.
6. Only members present at the Annual General Meeting can be nominated.

7. Miscellaneous

1. Any motion may be tabled at an Annual or Extraordinary General Meeting by any member, provided it is given in writing to the Secretary, and seven days' notice is given to members. These requirements may be waived at the discretion of the President.
2. Any motion and any amendment to the motion shall require a proposer and a seconder, and shall be carried by a majority.
3. These rules may be amended only at an Annual or Extraordinary General Meeting.
4. No amendments to the Constitution may be moved without prior notice of seven days and carried, unless voted for by two-thirds of the members present.
5. At least one-third of the total number of members must have voted at an Annual or Extraordinary General Meeting in order for it to be valid.
6. E-Voting may be used, at the discretion of the President, to vote for tabled motions and for by-elections, provided that it is announced seven days before voting. Relevant avenues will also be set up to facilitate discussions, eg. Online forums, prior to voting. The same quorum is required as mentioned in Section 7. 5.

8. Capital Fund

1. The purpose of the Fund is to finance the activities and administration of the Association, and to promote links with the contributors.
2. The Junior Treasurer shall maintain a separate account for the Fund in the form of a long term interest-bearing account. This excludes any investment of the principal in any form where speculative or capital gains may accrue.
3. Only the interest accrued may be used by the Committee at its discretion to promote the aims and functions of the Association.
4. The principal sum shall remain in deposit without alienation to the following exception : In the event of the dissolution of CUMSA the principal shall revert to the contributors in due proportion.
5. Any member shall has the right to review the accounts provided three days' notice is given to the Junior Treasurer.
6. (a) All contributors to the Fund shall be acknowledged in all subsequent annual publications as the "Sponsors of CUMSA".
   (b) The Committee shall assist in the dissemination of any literature or publication received from the Sponsors of CUMSA.

9. Policy on ticket refunds to the Constitution

1. For events with limited tickets, members who have booked tickets but fail to attend are only entitled to a partial refund of 50% of the ticket price.
2. A full refund can only be given if:
3. (a) notice of ticket cancellation is before a set deadline. This deadline can differ for different events, and will be determined by the committee in each case.
   (b) If evidence is provided to show that the absence was caused by fully unforeseeable reasons. Whether such evidence is sufficient will be decided by the majority of the committee.